Name: ProvenTherapy
Price: 220 EUR
Author: Dr MG Lazarus

Who it's for

ProvenTherapy provides configurable starting profiles for different professions.

Your selected professional profile sets recommended workspace defaults. Tools can be shown or hidden later in Settings. The current assessment catalogue is primarily mental-health focused; additional allied-health instruments are planned.

🧠

Counsellor / Psychotherapist

Full clinical suite — MSE, mental health assessments, grief programmes, reflective supervision, and resources.

🦴

Physiotherapist

Session notes, treatment plans, appointment management, and wellbeing resources.

🗣️

Speech & Language Therapist

Session notes, SOAP/DAP formats, treatment goals, and client progress tracking.

🤲

Occupational Therapist

Structured goals, session notes, appointment timeline, and outcome tracking.

🫂

Social Worker

Client management, psychosocial assessments, treatment planning, and reflective supervision.

🌱

Life Coach / Wellbeing Practitioner

Goal-focused session notes, appointment management, wellbeing resources, and client progress.

🏥

Other Healthcare Professional

Full feature set available — customise your workspace in Settings to match your practice.

All profiles include the core always-on features: Client Hub, Appointments, Session Notes, Treatment Plans, and Practice Finances. Additional tools appear based on your chosen profession.

Why This Exists

Therapy is complex, human work.
The software should not make it harder.

ProvenTherapy is not ordinary practice management software. It is a therapist working environment — designed from inside real clinical practice to reduce the cognitive weight that accumulates when carrying complex, sensitive work every day.

Most practice software is designed around billing, client portals, or insurance workflows. ProvenTherapy was designed around something different: the therapist, their clients, and the quiet, serious work that happens between them.

Every part of the application — from the Client Hub to the Session Workspace to the Reflective Supervision screen — was shaped by over 30 years of lived clinical experience. Not by a product team looking for a market. By someone who needed it.

Download the ProvenTherapy Brochure

A full overview of the application — features, clinical rationale, and pricing.

View Brochure →

What makes it different

✓
Local-first by design Client records live in an encrypted database on your own device — not in a cloud platform.
✓
Therapist-centred workflow The interface follows the natural arc of clinical practice — from intake to session notes to reflection.
✓
Cognitively light Designed to reduce cognitive load through focused navigation, guided workflows and profession-based defaults.
✓
Clinically intelligent Structured MSE, 18 assessment and outcome tools, treatment goals, and plan-appropriate reflective support — all built in.
✓
Built for private practitioners worldwide Designed around encrypted local storage, practitioner-controlled external processing, consent records, access controls, audit logs, data export and erasure-support tools.
✓
Configurable starting profiles Professional profiles set recommended defaults for counsellors, physiotherapists, SLTs, OTs, social workers, life coaches, and more. Tools can then be shown or hidden in Settings.

Clinical Workflow

Designed around how therapists actually work.

Every step in ProvenTherapy follows the natural arc of clinical practice — from first contact to session notes, reflection, goals, outcomes, resources, and finances.

1

Dashboard

Today's rhythm, sessions, unfinished notes, and gentle workload prompts. A calm starting point for each clinical day.

2

New Client Intake

Contact details, referral information and initial clinical notes. Consent and privacy permissions are then managed from the client's Privacy, Consent & Records panel.

3

Client Hub

The therapist's orientation page for each client. A clear clinical overview with key dates, active goals, assessments, fees, attachments, and workflow access.

4

Appointments & Timeline

A longitudinal session timeline where appointments can be created, reviewed, selected, and opened into the focused workspace.

5

Session Workspace

The flagship clinical screen for free text, SOAP, DAP, structured MSE, shared Plan, Pre-session Snapshot, Scribe, Reflection, resources, and Ctrl+S save.

6

Assessments & Outcomes

Standardised screening and outcome measures — including PHQ-9, GAD-7, DASS-21 and CORE-10 — with automated scoring, progress tracking and clinical alerts. These support, but do not replace, professional assessment.

7

Treatment Plan & Goals

Structured goals, reviews, session links, continuity prompts, and clinical planning — held together across the therapeutic relationship.

8

Resources & Programmes

Therapeutic resources and structured programmes that can support continuity and engagement between sessions. Available resources reflect your professional profile settings.

Client Hub

One clear orientation page for every client.

The therapist's home base for each client — key dates, active goals, assessments, fees, and attachments in one calm overview, with one-click access into the Session Workspace.

ProvenTherapy Client Hub — clinical overview with session notes, appointments, assessments, and goals

Client Hub — key dates, active goals, assessments, fees, attachments, and direct access to the Session Workspace.

Appointments & Timeline

A longitudinal view of every client's journey.

Create appointments, track attendance, and open any session directly into the focused workspace — all within a clear, scrollable timeline that holds the full clinical history.

ProvenTherapy Appointments and Timeline screen showing session continuity

Appointments & Timeline — session history, new appointment form, and direct access to the Session Workspace.

Inside ProvenTherapy

A calm, coherent workspace from session to practice overview.

The same visual language follows the therapist through documentation, planning, resources, finances, protection and guidance.

ProvenTherapy Session Workspace with preparation, notes, dictation and session goals — **Session Workspace**Preparation, local dictation, Free Text, SOAP or DAP notes, goals and next-session planning in one focused place.

ProvenTherapy Treatment Plan and Goals workspace — **Treatment Plan & Goals**Therapeutic direction, active goals, progress reviews and continuity prompts remain connected across sessions.

ProvenTherapy therapeutic resources library — **Therapeutic Resources**Curated and custom rich-text resources can be reviewed, printed or sent to a client with consent-aware delivery.

ProvenTherapy financial summary and report filters — **Practice Finance**Income, expenses, outstanding fees, payment methods and exportable summaries are visible without turning therapy software into an accounting maze.

ProvenTherapy settings with backup and recovery health — **Protection & Recovery**Backup health and last verified recovery remain visible, with direct actions for backup creation, verification and restore.

ProvenTherapy Help and Guidance page — **Help in Context**A comprehensive in-app guide explains daily workflow, clinical boundaries, privacy, backups and troubleshooting.

The Therapist Support Layer

Supporting the therapist. Not replacing the clinician.

Therapy does not end when the client leaves the room. ProvenTherapy helps therapists hold the thread between sessions — with tools designed for reflection, continuity, and the quiet work that happens between appointments.

Today's Rhythm

A gentle overview of today's schedule, outstanding notes, and active client workload — without pressure or performance metrics.

Pre-Session Snapshot

Before each session opens, a focused summary of the client's recent notes, goals, and last session — so the therapist can arrive prepared, not overwhelmed.

Shared Plan

A living document within the Session Workspace — therapist and client can orient around shared direction, agreed priorities, and current focus areas.

Reflective Supervision

25 structured supervision prompts across five clinical categories — countertransference, formulation, systemic thinking, solution focus, and ethical awareness. Scribe Elite

Session Closure Takeaway

A closing prompt that invites the therapist to record what they are carrying from the session — supporting reflective continuity before the next client arrives.

Continuity Prompts

Gentle flags when goals have not been reviewed recently, when assessments are overdue, or when a treatment plan review is approaching — keeping clinical continuity visible.

On AI in ProvenTherapy: AI features are optional, tier-gated, and designed to reduce cognitive strain — not to replace clinical judgement. The therapist remains the clinician, always. AI support for notes and reflection does not write the clinical record; it supports the practitioner in writing it. External AI processing is governed by therapist-controlled settings and can be restricted to local-only mode.

Clinical Tools

Core clinical and administrative tools for a thoughtful solo practice.

Structured clinical tools built into a calm, focused workflow — without unnecessary complexity.

Session Workspace

Multiple note formats, one focused screen

Write session notes in free text, SOAP, or DAP format. Complete a structured Mental State Examination. Record a shared plan. Add reflections. Save instantly with Ctrl+S. All within a single, distraction-free clinical workspace.

✓ Free text — unrestricted narrative notes
✓ SOAP — Subjective / Objective / Assessment / Plan
✓ DAP — Data / Assessment / Plan
✓ Structured Mental State Examination (MSE)
✓ Shared Plan with client
✓ AI Session Scribe — note support (Scribe Premium+)

Finance & Administration

Practice finances without the complexity

Practical income, expense, fee, payment, receipt and invoice tools for a solo practice. ProvenTherapy is not a replacement for professional accounting, tax or payroll software.

✓ Per-client fee tracking
✓ Receipt generation
✓ Income and expense records
✓ Year-end income and expense summary for review or export
✓ Payment status by appointment

Assessments & Outcomes

18 included assessment and outcome tools

Standardised screening and outcome measures with automated scoring, progress tracking and clinical alerts. These tools support—but do not replace—professional assessment, clinical judgement or diagnosis.

Assessments can be completed in-session on the practitioner's device or sent using an optional external assessment workflow. In-session responses remain local. When external delivery is enabled, the assessment service and email provider process the information required to deliver and complete the assessment before the result is imported into the encrypted local record. External assessment use requires therapist configuration and recorded client consent.

🧠 Clinical Assessments

PHQ-9 — Patient Health Questionnaire (Depression)
GAD-7 — Generalised Anxiety Disorder Scale
DASS-21 — Depression, Anxiety & Stress Scale
CORE-10 — Clinical Outcomes in Routine Evaluation
K10 — Kessler Psychological Distress Scale
WHO-5 — WHO Well-Being Index
PSS-10 — Perceived Stress Scale
PHQ-15 — Somatic Symptom Scale

🌱 Personal Development

RSES — Rosenberg Self-Esteem Scale
GSES — General Self-Efficacy Scale
SWLS — Satisfaction With Life Scale
BRS — Brief Resilience Scale

💑 Relationship & Family

RAS — Relationship Assessment Scale
CSI-4 — Couples Satisfaction Index
Family APGAR — Family Functioning Screening

🛡️ Trauma Screening

ACE Questionnaire — Adverse Childhood Experiences
PC-PTSD-5 — Primary Care PTSD Screen
PCL-5 — PTSD Checklist (DSM-5)

📋 How it works

Select from 18 included assessment and outcome tools
Complete in-session or send to client
Auto-score with severity bands
Track progress over time with charts

The included catalogue contains established mental-health screening, wellbeing, relationship and outcome measures. Instrument versions, scoring guidance and suitability should be considered within the practitioner's professional scope.

Privacy & Security

Your data belongs to you.

Local-first by design. Therapist-controlled by principle.

ProvenTherapy is built around local-first privacy. Your client records are stored in an encrypted database on your own device — not in a cloud-first practice platform.

Clinical content remains local by default. Optional external features require the relevant settings, practitioner action and, where applicable, recorded client consent. Licence validation, update checks and other operational connections do not transmit the local clinical database.

This is not a technical afterthought. It is the central architectural decision that shapes every part of the application.

Encrypted local database on your own device

No forced cloud dependence

Local-only mode available

Therapist-controlled external processing

Consent records built in

Audit logs and access controls

Right-to-erasure support

Subject Access Request export

GDPR-supportive tools throughout

Privacy-aware calendar titles

Core clinical workflow available offline

Manual and automatic backup options

Offline use: Core clinical records and on-device dictation work offline. Internet access is required for initial downloads, occasional licence verification, updates and optional services such as email, external assessments, cloud-assisted processing and calendar synchronisation.

GDPR-supportive, not automatic compliance: ProvenTherapy includes tools designed to support GDPR responsibilities, including consent records, audit logs, data export and right-to-erasure workflows. Local encrypted storage and access controls are designed with recognised healthcare privacy principles in mind. These features do not by themselves make a practitioner or organisation legally compliant.

ProvenTherapy Privacy, Consent and Records panel

Privacy, Consent & Records. Client permissions, external-processing choices, export and erasure-support actions remain visible and separate from the clinical record.

Dictation and optional cloud assistance

Scribe Premium and Elite include on-device dictation that processes audio locally and can work offline. Optional cloud-assisted transcription may also be enabled by the practitioner and requires internet access, appropriate settings and recorded client consent.

Backup and recovery responsibilities

ProvenTherapy stores the clinical record locally, so the practitioner is responsible for maintaining a recoverable backup. Standard Vault provides manual encrypted backup and restore. Scribe Premium and Elite add automatic daily backups and support copying encrypted backups to a configured external path.

Recovery on another computer requires both a valid ProvenTherapy backup and the associated 24-word Recovery Phrase. ProvenTherapy cannot recreate a lost recovery phrase or reconstruct records without a valid backup.

A recovery phrase does not contain the clinical records, and a phrase alone cannot restore a practice.
Automatic local backup alone may not survive theft or device destruction.
An external-path backup copy is an encrypted backup copy, not live multi-device record synchronisation.

What ProvenTherapy does not do: ProvenTherapy does not provide a client portal and does not place the clinical database in a vendor-hosted cloud account. It is a desktop-first, primarily single-device working environment for Windows and macOS. Clinician-controlled assessment, resource, email and calendar functions may use optional external services.

How ProvenTherapy compares

An honest comparison with widely used therapy practice platforms. Information sourced from each provider's public website.

Feature	ProvenTherapy	SimplePractice	TherapyNotes	WriteUpp
Annual price (solo)	€220–€380 + VAT/year	Essential: US$79/month (US$948/year)	Solo: US$69/month (US$828/year)	Solo: €32.95/month (€395.40/year), tax excluded
Client records on your own device	Confirmed	Not available	Not available	Not available
Core clinical workflow works offline	Confirmed	Not publicly confirmed	Not publicly confirmed	Not publicly confirmed
Privacy-aware calendar titles	Confirmed	Not publicly confirmed	Not publicly confirmed	Not publicly confirmed
SOAP and DAP structured notes	Confirmed	Confirmed	Confirmed	Confirmed
Structured MSE	Confirmed	Not publicly confirmed	Not publicly confirmed	Not publicly confirmed
18 included assessment and outcome tools	Confirmed	Partially confirmed	Confirmed	Partially confirmed
Assessment auto-scoring	Confirmed	Not publicly confirmed	Confirmed	Partially confirmed
AI-assisted session note support	Scribe Premium+	Paid add-on	Paid add-on	Paid add-on
Reflective Supervision	Elite only	Not publicly confirmed	Not publicly confirmed	Not publicly confirmed
Goal-to-session progress linkage	Confirmed	Not publicly confirmed	Not publicly confirmed	Not publicly confirmed
Therapeutic resources library	Confirmed	Not publicly confirmed	Not publicly confirmed	Not publicly confirmed
30-Day Grief Programme	Elite only	Not publicly confirmed	Not publicly confirmed	Not publicly confirmed
GDPR — consent, erasure, audit logs	Confirmed	Partially confirmed	Partially confirmed	Confirmed
14-day free trial	Confirmed	Confirmed (30 days)	Confirmed (30 days)	Confirmed (30 days)

Pricing re-researched 14 July 2026 from each provider's public pricing page. Original currencies and plans are shown; annual figures are monthly price × 12, before promotions or optional add-ons. Feature status key: ✓ = Confirmed · Partial = Partially confirmed · Not publicly confirmed = no clear public confirmation found · Not available = provider explicitly states it is unavailable. A missing public confirmation is not treated as proof that a feature is unavailable.

ProvenTherapy also serves allied health professionals including physiotherapists, speech and language therapists, occupational therapists, and social workers. The comparison above reflects mental health practice management features.

Plans & Pricing

Choose the level of support that fits your practice.

Choose your desktop installer. Three tiers. One annual fee. No monthly bills.

Start with a free 14-day trial. Every Scribe Elite feature unlocked from day one. No credit card, no obligation.

Download Free Trial — Windows Download for Mac — Apple silicon Download for Mac — Intel

Standard Vault

€220 + VAT / year

Core local-first practice management for solo practitioners. Clinical records are stored in an encrypted database on your Windows PC or Mac, with manual encrypted backup and restore.

Client Hub and New Client Intake
Appointments & Timeline
Session Workspace
Free Text / SOAP / DAP notes
Structured MSE
18 included assessment and outcome tools
Treatment Plan & Goals
29-resource therapeutic library
Finance module
Manual backup and restore
GDPR-supportive consent, audit, export and erasure tools
CalDAV calendar support
Optional external assessment delivery, subject to settings and client consent
AI Session Scribe
AI note refinement
Resource emailing
Automated daily backup
Configured external-path backup copy
Google and Outlook Calendar
Reflective Supervision

Buy Standard Vault

Plan comparison

Feature	Standard Vault	Scribe Premium	Scribe Elite
Client Hub and Intake	✓	✓	✓
Appointments and Timeline	✓	✓	✓
Free-text / SOAP / DAP Workspace	✓	✓	✓
Structured MSE	✓	✓	✓
18 assessments	✓	✓	✓
Assessment sending	✓	✓	✓
Treatment Plans and Goals	✓	✓	✓
29-resource library	✓	✓	✓
Finance	✓	✓	✓
Local encrypted database	✓	✓	✓
Manual backup and restore	✓	✓	✓
GDPR-supportive tools	✓	✓	✓
CalDAV calendar support	✓	✓	✓
AI Session Scribe / local dictation	—	✓	✓
AI note refinement	—	✓	✓
Resource emailing	—	✓	✓
Automatic daily backups	—	✓	✓
Configured external-path backup copy	—	✓	✓
Google Calendar	—	✓	✓
Outlook Calendar	—	✓	✓
Enhanced continuity	—	✓	✓
Pre-Session Snapshot	—	✓	✓
Reflective Supervision	—	—	✓
30-Day Grief Programme	—	—	✓
Custom resources	—	—	✓
Advanced Clinical Intelligence	—	—	✓
Clinical correspondence email	—	—	✓

Simple Purchase Process

From trial to fully licensed practice

No complicated onboarding. The path from trial to full licence is straightforward.

1

Download and try free for 14 days

Choose the installer for your computer; no credit card is required. Every Scribe Elite feature is unlocked from the first launch for the full 14 days.

2

Choose your plan when you are ready

Select Standard Vault, Scribe Premium, or Scribe Elite based on your practice needs — at any point during or after your trial.

3

Checkout securely via Polar

Complete your purchase through Polar's secure checkout. Your payment details are handled safely and professionally.

4

Receive your licence key by email

Your licence key arrives in your inbox shortly after purchase. No waiting, no manual approval process.

5

Enter your key and activate

Open the app, enter your licence key, and activate. You are up and running immediately.

Download Free Trial — Windows Download for Mac — Apple silicon Download for Mac — Intel

macOS 12 or later. Apple silicon means M1, M2, M3, M4 or later; choose Intel for an Intel-based Mac.

Built From Inside the Therapy Room

Written by someone who has sat in the chair.

Dr MG Lazarus

MA · MSW · MBA · PhD | CORU Registered (SW003920)

Mental Health Professional · Therapist & Family Support Practitioner · Catholic Deacon · Published Author

Dr Lazarus spent over 30 years working in counselling, mental health, family support, and social work before building ProvenTherapy. He could not find a practice management tool that truly understood the sensitivity and weight of clinical work.

Eventually, he decided to build the kind of system he wished had existed years earlier — one designed around the therapist, not the billing cycle. One that holds the clinical record with the same care a practitioner holds their client.

Contact Dr Lazarus

"I finally stopped worrying about where my client data lives."

— Private Practitioner, Ireland

Try It Today — Risk Free

A privacy-first working environment for therapists who take their clinical work seriously.

Fourteen days. Every feature unlocked. No credit card. No obligation. Judge it in your own practice, on your own terms.

Download Free Trial — Windows Download for Mac — Apple silicon Download for Mac — Intel 📄 Download Brochure

Current Windows release: ProvenTherapy 1.5.0 · Windows 10/11 x64 · Digitally signed installer
Current Mac release: ProvenTherapy 1.5.1 · macOS 12 or later
Apple silicon means M1, M2, M3, M4 or later; Intel is for Intel-based Macs.

Questions? mg@proventherapy.com

Software that understands therapy work.

ProvenTherapy provides configurable starting profiles for different professions.

Therapy is complex, human work.The software should not make it harder.

Designed around how therapists actually work.

Dashboard

New Client Intake

Client Hub

Appointments & Timeline

Session Workspace

Assessments & Outcomes

Treatment Plan & Goals

Resources & Programmes

One clear orientation page for every client.

A longitudinal view of every client's journey.

A calm, coherent workspace from session to practice overview.

Supporting the therapist. Not replacing the clinician.

Today's Rhythm

Pre-Session Snapshot

Shared Plan

Reflective Supervision

Session Closure Takeaway

Continuity Prompts

Core clinical and administrative tools for a thoughtful solo practice.

Multiple note formats, one focused screen

Practice finances without the complexity

18 included assessment and outcome tools

Your data belongs to you.

Dictation and optional cloud assistance

Backup and recovery responsibilities

How ProvenTherapy compares

Choose the level of support that fits your practice.

Plan comparison

From trial to fully licensed practice

Download and try free for 14 days

Choose your plan when you are ready

Checkout securely via Polar

Receive your licence key by email

Enter your key and activate

Written by someone who has sat in the chair.

A privacy-first working environment for therapists who take their clinical work seriously.

Therapy is complex, human work.
The software should not make it harder.