SimplePractice Alternative

A privacy-first SimplePractice alternative — for €220 a year, not €900

SimplePractice is a capable, polished platform. If you need telehealth video sessions, a client portal, or US insurance claim filing, it may well be the right choice — and this page will say so honestly.

But many counsellors and therapists in private practice need something different: their client records on their own device rather than in a US cloud, software that works offline, and a price that doesn't take €70–80 from the practice every month, full or quiet.

That's what ProvenTherapy was built for — by a practising clinician with over 30 years in the therapy room.

Feature by Feature

The comparison, honestly

Indicative comparison compiled from public provider information, July 2026. Please verify current pricing with each provider.

	ProvenTherapy	SimplePractice
Annual cost (solo practitioner)	€220–380, one flat fee	Essential: US$79/month (US$948/year)
Where client records live	Encrypted database on your own device	Provider's cloud servers
Core clinical workflow works offline	Yes	Not publicly confirmed
Session notes (free text, SOAP, DAP)	Yes	Yes
Structured Mental State Examination	Yes	Not publicly confirmed
Assessment and outcome tools	18 validated assessments, auto-scored	Partially confirmed
Treatment plans & goals	Yes	Yes
Practice finances (receipts, year-end income and expense summaries)	Yes	Yes
GDPR tools (consent, audit log, erasure, SAR export)	Built in	Partially confirmed
Reflective supervision prompts	Yes (Scribe Elite)	Not publicly confirmed
Telehealth video sessions	Not available	Yes
Client portal & online booking	Not available	Yes
US insurance claim filing	Not available	Yes
Platform	Windows 10/11 x64 (Mac planned; no date announced)	Web browser
Free trial	14 days, full Scribe Elite features, no credit card	30 days

Pricing re-researched 14 July 2026 from SimplePractice's public Essential-plan pricing. Original US dollars are shown; the annual figure is monthly price × 12 before promotions or add-ons. “Not publicly confirmed” is not treated as proof that a feature is unavailable.

Honest Comparison

Where SimplePractice is the better choice

Honesty first. Choose SimplePractice if you:

Run sessions by video and want telehealth built into the same tool
Want clients to book and pay through an online portal
Bill US insurance companies and need claim filing
Prefer a browser-based tool you can open on any machine

ProvenTherapy doesn't do these things, and doesn't pretend to.

Honest Comparison

Where ProvenTherapy is the better choice

Choose ProvenTherapy if you:

Believe client records belong on your device, not on a company's servers. Clinical records stay local by default. Core clinical records and on-device dictation work offline; optional external services and operational connections require internet access.
Are tired of monthly software bills. One flat fee from €220/year + VAT. A solo practitioner switching from SimplePractice keeps roughly €500–650 a year — every year.
Work under GDPR. Consent records, audit logs, right-to-erasure and Subject Access Request export are built in, not bolted on.
Want clinical depth, not admin breadth. Structured MSE, 18 validated assessments with auto-scoring and progress charts, treatment plans, and plan-appropriate reflective support — written by a clinician, not a product team.
Are a counsellor, psychotherapist, physiotherapist, speech & language therapist, occupational therapist, social worker or life coach — the workspace adapts to your profession from first launch.

Making the Move

What switching actually involves

Download ProvenTherapy and start the 14-day free trial

No credit card, no sales call.

Choose your professional profile

The workspace configures itself.

Add clients as you go, or in one sitting

Notes, assessments and plans live in one place from day one.

Your data stays yours

Manual and automatic backups, and full export — if you ever leave, you take everything with you.

Common Questions

Frequently asked questions

Is ProvenTherapy GDPR compliant?

ProvenTherapy is built to support your GDPR obligations: client records stay on your own device in an encrypted database, with consent records, audit logs, right-to-erasure and Subject Access Request export built in. Because data never sits on our servers, most cloud-processor risks simply don't arise.

What happens to my data if I stop subscribing?

It stays on your device — it was never anywhere else. You can export everything at any time.

Is there a Mac version?

Windows today; a Mac version is in development. Join the waiting list from the trial page and we'll tell you the moment it ships.

What does ProvenTherapy cost?

€220/year + VAT for Standard Vault. Scribe Premium (€320) adds on-device dictation, AI note refinement, automatic backup and calendar sync; Scribe Elite (€380) adds Reflective Supervision, the 30-Day Grief Programme and custom therapeutic resources. No monthly billing, ever. Every new installation starts with a 14-day Scribe Elite trial. The first 100 subscribers keep their joining price for life.

Who built ProvenTherapy?

Dr MG Lazarus — a practising mental health professional with over 30 years of clinical experience (CORU-registered, SW003920), and a published author. ProvenTherapy was built from inside the therapy room, not a boardroom.

Try ProvenTherapy free for 14 days

No credit card. No sales call. Your records stay on your device from the first minute.

Start your free trial

Founding-member offer: the first 100 subscribers lock in their price for life.